Project Revenue vs Direct Costs (SGD)
Cumulative Cash Flow Progression (SGD)
| Project Ref | Customer | Salesman / Dealer | Revenue (SGD) | Direct Cost (SGD) | Gross Profit (SGD) | Margin % |
|---|
Projects Master List
Track reference numbers, scopes, customer billing, and supplier allocations
| Project Code | Title / Scope | Customer | Country | Salesman / Dealer | Revenue (SGD) | Direct Cost (SGD) | Project OPEX (SGD) | Net Profit (SGD) | Net Margin | Status |
|---|
Salesmen & Agent Dealers Directory
Manage internal sales representatives, external agent dealers, territories, and commission terms
| Code | Name | Role / Type | Region / Country | Company / Dealer Org | Comm % | Projects | Orders | Orders Booked (USD) | Sales Revenue (SGD) | Commissions Paid (SGD) | Status |
|---|
Customer Directory
Client profiles, countries, purchase history, and outstanding accounts
| Code | Company Name | Country | Contact | Orders | Total Revenue (SGD) | Outstanding (USD) |
|---|
Vendors Directory (Suppliers & Logistics)
Machinery manufacturers, component suppliers, shipping lines, and couriers
| Vendor Code | Vendor / Partner Name | Category | Country | Contact / Notes | Payments | Total Spend (SGD) |
|---|
Customer Purchase Orders (Customer Orders)
Sales orders received from clients with foreign exchange conversions
| Order ID | Project Ref / Code | Customer | Salesman / Dealer | PO Number | PO Date | Description | Amount | SGD Equiv | Status |
|---|
Purchase Orders to Vendors
Official POs issued to manufacturers, component suppliers, and workshops
| PO Number | Project Ref / Code | Vendor Code | Vendor Name | Description | PO Amount | SGD Amount | Status |
|---|
Customer Invoices & Receivables
Invoices billed to clients, Down Payments (DP), balance receipts, and bank settlements
| Invoice No | Project Ref / Code | Customer | Description | Invoiced Amount | Amount Received | Balance | SGD Equivalent | Status |
|---|
Vendor Payments & Disbursements
Direct disbursements to equipment vendors, parts suppliers, and logistics forwarders
| Payment ID | Vendor Code | Vendor Name | Category | Project Ref / Code | Description / Bill Ref | Amount | SGD Equivalent | Status |
|---|
Operating Expenses (OPEX) Master Ledger
Track company fixed overhead, variable project disbursements, and business travel allocations
| Code | Date | Category | Sub-Category | Linked Project | Payee / Service Provider | Description | Amount | SGD Equivalent | Claimant / Method | Status |
|---|
Delivery Orders (DO) & Logistics Tracking
Container shipments (20ft FCL/GP, LCL), airfreight, tracking references, and DDP customs clearance
| DO Number | Project Ref / Code | Customer | Carrier / Forwarder | Mode | Route (Origin → Dest) | Tracking / Waybill | Customs | Status |
|---|
Commissions & Partner Drawings
Sales rep commission payouts (Amil, Chai) and director/partner drawings (BB)
| Record ID | Recipient | Category | Date | Amount | SGD Equivalent | Notes / Banking details |
|---|
Cash Flow Statement & Ledger
Chronological transaction record with running account balances in SGD
| Trans ID | Date | Type | Category | Description | Ref | Amount | SGD Inflow/Outflow | Running Balance |
|---|
Executive Financial Analysis & Reconciliation
Comprehensive breakdown of sales performance, vendor spend, and margins
Salesperson & Dealer Performance
| Salesman / Dealer | Projects | Orders | Total USD | Total SGD |
|---|
Vendor Spend Distribution
| Vendor Code | Vendor Name | Category | Invoices | Spend (SGD) |
|---|
Commissions vs Partner Drawings Payouts
Reconciled Payout Distribution| Recipient / Partner | Role / Type | Payout Category | Transactions | Total Payout (SGD) |
|---|
💡 Accounting Treatment: Sales Commissions (SGD 47,032.70) reduce Net Operating Profit, whereas Partner Drawings (SGD 71,500.00) are capital/equity distributions. Total distributed matches Excel: SGD 118,532.70.
Operating Expenses (OPEX) Breakdown & Cost Centers
Cost Center Allocation Matrix| Expense Category | Sub-Category | Cost Center Code | Cost Center Name | Transactions | Total (SGD) |
|---|
💡 Actuals Policy: Operating expenses reflect actual business development trips totaling SGD 9,700.00 allocated to Cost Center PRX-CORP-TRAVEL. Fixed and Variable overheads are currently zero.